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Adding Students

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Individual Registration

1

Navigate to Students

From your classroom view, click the Students tab
2

Click Add New Student

Enter student information:
  • First Name: Required
  • Last Name: Required
  • Student Goal: Optional motivational goal
  • Starting Balance: Defaults to classroom setting
3

Save Student

Student is immediately added to your classroom roster with their own secure dashboard access

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Bulk Import

For adding entire class rosters quickly:
1

Use Bulk Add Form

Click Bulk Add Students from the Students page
2

Fill Multiple Forms

Enter names for multiple students in the quick-add interface
3

Submit All at Once

All students are created simultaneously with default settings
Bulk add is fastest for roster setup. You can always edit individual student details later.

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Student Profile Information

Each student profile includes comprehensive data:
  • Full Name: First and last name
  • Student ID: Unique identifier (auto-generated)
  • Nano ID: Short code for QR access
  • Student Goal: Optional personal motivation
  • Avatar: Visual profile representation

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Managing Student Balances

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Manual Adjustments

1

Navigate to Transactions

Click Transactions → Award Points or Deduct Points
2

Select Students

Choose one or multiple students for bulk operations
3

Enter Amount and Reason

  • Amount: How much to add/remove
  • Reason: Why (always logged for transparency)
  • Category: Optional classification
4

Execute Transaction

Student balances update immediately
Always include a reason for transactions - this maintains trust and provides valuable analytics data.

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Automatic Earning

Students can earn automatically through:
  • Classroom Jobs: Scheduled payouts (learn more)
  • Achievement Badges: Bonus points for milestones (learn more)

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Student Groups & Organization

Organize students for targeted rewards or analytics:

Academic Groups

  • Organize by ability level
  • Differentiated rewards
  • Targeted interventions
  • Progress tracking by group

Behavioral Groups

  • Different reward systems
  • Behavior modification tracks
  • Group incentives
  • Social learning pods

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Editing Student Information

1

Click Student Card

From the Students list, click on any student to open their detail view
2

Select Edit

Click the Edit button in the top right
3

Update Information

Modify any field:
  • Name (spelling corrections)
  • Goal (update personal motivation)
  • Balance (manual adjustment if needed)
4

Save Changes

Updates are immediate and logged for your records

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Privacy & Security

  • All student data is encrypted in transit and at rest
  • Access restricted to authorized teachers only
  • Regular security audits and compliance checks
ClassCents is designed with educational privacy laws in mind:
  • Student data not shared with third parties
  • Teachers control who can access classroom data
  • Audit logs track all data access
  • Students can only view their own data
  • Teachers see only their classroom students
  • Admin access limited to support requests
  • Active classrooms retained indefinitely
  • Archived classrooms preserved for academic year
  • Manual deletion available on request

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Removing or Archiving Students

1

Open Student Profile

Navigate to the student you want to remove
2

Select Archive or Delete

  • Archive: Preserves data but removes from active roster
  • Delete: Permanently removes student and all data
3

Confirm Action

Confirm the operation - archived students can be restored, deleted students cannot
Deletion is permanent! Use Archive if you might need to restore the student later.

Transaction System

Learn how to award and track points

QR Code Access

Enable student dashboard access

Student Dashboard

Understand what students see and can do

Analytics

Track individual student progress